Important Change in Procedure (Update) - Reporting Match Postponements to MWYML

You will by now have seen my mail regarding the change to reporting postponements to MWYML. Thanks to those who notified me of their postponements over the last couple of weekends.There are now 2 further amendments to be made to the system.

1. Now that I have done it a couple of times I can see some of the wrinkles that need ironing out.

To simplify the process, when you notify me that you have sent a postponement form, can you provide the information in the following format:

Fixture: This should include the name of both teams, in the correct order to indicate which was the home team, the age group and the relevant division.
Date of Match:
League or Cup game:
Date postponement form sent:

(Just cut and paste this section and then fill in the blanks and send to me at postponement@dhufc.org

Here is a completed example

Fixture: Trowbridge Town Youth B v Derry Hill Utd U13s (Green Division)
Date of Match: 25 January 2008
Type of Game: League
Date postponement form sent: 25/1/09

This way when I construct the mail to the league I can cut and paste the information for each postponement rather than having to search through copies of postponement forms or narrative in emails.

Remember the subject header on the mail you send me should be: (Your team name) followed by "Notification of Postponement" e.g. Flares Postponement.

2. In addition the league have also drawn to our attention that many Clubs are not meeting rule 10(f.i) on postponements and have asked to ensure that "The postponement of any game must be reported by phone/text to the relevant officer (rule 10 f (i)". Clubs failing to meet these requirements may be subject to disciplinary action.

Can I ask you to review this rule and ensure in addition to your normal postponement activity you undertake the necessary action required under this rule. I am sure you are cancelling referees and notifying the opposition but in future you need to ensure you also contact the League Fixtures Secretary for your age group and the Publicity Secretary(I have checked with the league and the reference in the rule to "Results Secretary" actually means Derek Ledbury the Publicity Secretary who you would normally telephone with the results).

Thanks for your co-operation, hopefully this will help the process to run smoothly.